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MigrationCrunchCRM →
Line-item CFO math · 2026 list pricing

The true cost of Salesforce. All of it.

The per-seat price is the part they advertise. The setup invoice, the admin hours, and the renewal hikes are the part your CFO finds out about later. Here's the whole bill, line by line — using Salesforce's own published pricing and the low end of real-world setup costs.

Team size5 seats
Salesforce edition
3-year cost · staying on Salesforce
Pro Suite · 5 seats
Licenses — 5 × $100/user/mo × 36 mo$18,000
Implementation / setup (low-end SMB quote)$5,000
Admin & consultant upkeep — $300/mo × 36$10,800
3-year total$33,800
3-year cost · switching to SalesCrunchCRM
Whole team, flat price
Migration (contacts + notes + history, AI note recovery)$0 — free
Subscription — $25/mo flat × 36 mo (not per user)$900
Setup, admin, consultants, training$0
3-year total$900
Your CFO keeps
$32,900
over 3 years — a 97% reduction, before counting a single Salesforce add-on.

What we left out of the Salesforce column.

Every omission favors Salesforce. Add these back in and the gap gets wider:

  • Einstein / Agentforce AI add-ons — roughly $50+/user/mo extra for the AI features the demos show you.
  • Data storage overages — base orgs get ~10 GB; extra blocks are billed monthly and add up fast on note-heavy databases.
  • Premier Success support plan — typically ~30% of your net license spend, per year, if you want fast human help.
  • Training and admin certification — courses, certs, and the ramp-up weeks for whoever gets "voluntold" to be the admin.
  • Renewal price increases — Salesforce raised list prices ~9% in recent cycles; multi-year contracts bake in escalators.
Honesty over hype

And when Salesforce is worth every penny.

If your business runs on custom objects, multi-step approval workflows, and deep integrations maintained by a dedicated admin team — Salesforce is genuinely the right tool, and this page's math doesn't apply to you. This page is for the other 80%: small sales teams paying enterprise prices for a contact list, a pipeline, and notes.

Not sure which camp you're in? Take the 30-second fit check
Migration to SalesCrunchCRM is free — contacts, notes, and history included

Keep the pipeline. Lose the invoice.

Our patent-pending AI moves your Salesforce contacts, deals, and the relationships buried inside years of typed notes — in minutes, for free, into a CRM that costs $25/month flat for your whole team.

See the Salesforce escape guideMigrating somewhere else? Start here

Salesforce list pricing as of 2026. Setup and admin figures use the low end of published SMB implementation ranges. Salesforce is a trademark of Salesforce, Inc.